Gold Book Online

This organizational information will display at the top of your description.

The League of American Orchestras assigns member orchestras to meeting groups based on criteria including budget size. Group numbers are useful to volunteer organizations looking for projects from orchestras of similar size. If you are unsure of your orchestra meeting group size, leave blank and it will be entered by League Staff.

This information gives the reader an understanding of how many people are available to support your orchestra on a regular basis.

(a)This will help the reader search for or sort through projects of interest. (b)If you cannot find an appropriate category, please fill in the OTHER category.

Please indicate what you called your activity, i.e. the actual NAME of your project.

This information gives the reader an indication of how many volunteers it takes to carry out this type of project and how volunteers were utilized.

This information conveys how long it takes to put this project together.

If the project was a one-day event, please enter only a "From" date.

This tells the reader the amount of money that was collected as a result of this project.

How much money was spent to make this project happen?

The form will calculate this figure based upon the figures you have entered in the previous two questions.

Did anyone donate anything that was not cash? If you had to put cash values on those items, what would the total value be?

Instructions

To submit a project from your volunteer organization, please answer the following questions. All projects are appreciated and will be judged for awards to be presented at the National League Conference. (Click here for Guidelines for Judging.) Thanks for your submission!

All questions marked with * are required.

Place your cursor over this symbol when you need more information about an entry field OR to see why this information is important.

* Volunteer Organization Name:

* Orchestra Name:

* City:

* State/Province

What is the meeting group size for your orchestra? (if you are not sure leave this blank)

How many members make up your volunteer organization?

What was the primary purpose of this project?

Other, please explain:

* What categories does this project fit into? Please check ALL that apply.

AUDIENCE DEVELOPMENT/COMMUNITY ENGAGEMENT
arts and orchestra advocacy
community engagement
new target audience sales
pre/post concert event
season ticket sales
special stand alone concert sales
other

COMMUNICATION/TECHNOLOGY
e-mail meetings
directories
marketing
newsletters
speakers bureau
special publications
website
other

EDUCATION
adult specific education project
competition/scholarship
docent program
instrument petting zoo
master class
music camp
programs for children under 5
programs for children (6-12)
programs for young people (13-18)
other

LEADERSHIP/ORGANIZATIONAL STRUCTURE
leadership development
board orientation
bylaws/policy procedure manual
job descriptions
leadership succession
nominating
retreats
special leadership programs
strategic/long range planning
other

MEMBERSHIP (for your volunteer organization)
involvement
mentoring
networking
orientation
recognition
recruitment
retention
training
other

FUND RAISING
auction/raffle
ball/dance/gala
benefit/special concert
calendar
cookbook/cooking demo
cruise/trip
debutante ball/functions
dinner party/party series
fair/festival
fashion show
food/wine event
game
home/garden tour
letter-writing/phone campaign
luncheon/tea
radiothon/telethon
sales event
show house
sporting event
symphony store/gift shop/thrift shop
other

SERVICE (for your orchestra)
musician hospitality
guest artist hospitality
marketing/public relations
office support
pre/post concert activities
ushering
other

* Name of the project:

* Project description: (Click here for instructions on How to Copy and Paste)

Briefly describe your project by including the following information:

What were the goals or desired outcomes of this project?
How was the need for this project determined?
How was the success of this project measured?
What new information/ideas were gained as a result of this project?
What obstacles or difficulties had to be overcome in completing this project?
Was this a new twist to an old idea or former project? If so, what was the difference?
Do you think you will repeat this project? If not, why?

(There is a limit of 3000 characters or about 375 words)

Please select the Primary Category that your project falls into from the dropdown below:

(There is a limit of 3000 characters or about 375 words)

*Volunteer Involvement:
Include answers to these questions:

Number of volunteers needed to plan this event/project and how were they used? (please do not include names)
Number of onsite volunteers needed to staff this event/project?
What was the staff involvement on this event/project?

What month/year did planning begin on this project?

/

When did this project take place?
If the project was a one-day event, please enter only a "From" date below.

From / / To / /

Indicate the following financial information. If zero, please type 0. Round all figures to the nearest dollar.
* What was the total revenue from all sources i.e. ticket sales, contributions, any inflow of cash (excluding in-kind)?
* What were the total expenses for this project?
Net Revenue:

List the main categories of in kind contributions of donated products and services and their value.
(e.g., printing, mailing, food & beverage, transportation, entertainment, etc.)

List the main categories of your budget and the amount of expense in each category?

Main Budget Category Amount of Expense

Were tickets sold to this event? If so, what was the price of the tickets and how many were sold? If several "levels" of tickets were sold, please provide this information for each ticket level or type of ticket. Were tickets the main source of income for this project? If not what was?

Complete the following, in the event the League needs to contact you for more information or clarification. During the judging process, the Volunteer Council may need to gather additional information. This will not be posted on the web site.

* Project Chair Name:

* Project Chair Phone:

* Title/position:

* Project Chair E-mail:

Please complete the following information for the President of your volunteer group as of this coming October. If you do not know who that will be, please list contact information for your current president.

First Name:

Last Name:

Telephone:

E-mail:

Street:

City:

State:

Zip Code:

Provide a contact from your organization who could answer readers' questions. This information will be listed on our web site.

Contact Name:

Preferred mode of communication (please enter your e-mail address or phone number):

Submitted projects may be posted to the web site and are subject to editing by the League of American Orchestras for this purpose.

If you have additional questions about the project submission process, please send an e-mail to kskolnik@americanorchestras.org or call 212-262-5161 ext 221

CLICK THE "REVIEW" BUTTON BELOW TO REVIEW YOUR PROJECT. YOU WILL HAVE THE OPPORTUNITY TO MAKE CHANGES PRIOR TO FINAL SUBMISSION/COMPLETION. For best results, before proceeding, copy and save this form into Microsoft Word or another word processing program for your records.

Once your project has been received, you will get a confirmation email. If you do not get a confirmation email within a few minutes of submitting your project, we have not received the submission. If you need help submitting, please contact KC Skolnik at 646 822 4021 or via email at kskolnik@americanorchestras.org